Agency transportation requests usually come from a program office, an event planner or an executive assistant who needs a written quote they can route for approval. This page explains how to get that quote from District Charters quickly and what to include so the first quote is accurate.
Step 1: Send the basics
- Dates and times, including any return trips
- Passenger count, or a range if registration is still open
- Pickup and drop-off addresses, including the specific building or gate where possible
- Any facility access requirements, such as vehicle screening, driver identification or visitor-center check-in
- Accessibility needs for any passengers
Use the quote form on this page for a single trip, or the proposal request for multi-day, recurring or multi-vehicle requirements.
Step 2: Tell us your paperwork requirements
Every office handles purchasing differently. If you need a quote in a specific format, vendor registration forms, a certificate of insurance, or invoicing to a particular address or system, include that in the request. We will confirm in writing which requirements we can meet before you commit.
Step 3: Receive a written quote
You receive pricing in writing, with the vehicle plan, so you can route it internally. If the scope changes, such as more passengers or another stop, send the update and we will revise the quote.
Step 4: Confirm the run-of-show
Before the trip, we confirm the on-site contact, staging points and timing. For secure facilities, we confirm what driver or vehicle information the facility needs in advance.
Typical agency trips
- Offsite planning sessions and retreats in Maryland and Virginia
- Site visits to field offices, labs and facilities across the region
- Training days and conference shuttles
- Official visitors and delegations hosted by an agency
- Commemorations and ceremonies with family and guest transportation
Frequently asked questions
Can you provide a certificate of insurance?
Ask for it in your request, along with the certificate holder details your office requires, and we will confirm.
Can we get a quote before funding is approved?
Yes. A written quote is often what you need to get approval. Tell us the date by which you need it.
Do you handle recurring routes?
Yes, recurring and multi-day work can be quoted. Use the proposal request and include the schedule pattern and expected ridership.