Conferences and corporate events in the DC region spread attendees across many hotels, and the venues are often miles apart. A shuttle plan built around the agenda means sessions start on time and attendees are not left waiting for rideshares after the closing reception.
Shuttle programs
Walter E. Washington Convention CenterHotel loops for conventions and expos at Mount Vernon Square.Gaylord National at National HarborAirport, DC and hotel transfers for events at National Harbor.Hotel group shuttlesLoops between hotel blocks and venues for multi-hotel events.K Street & corporate offsitesMoving teams from downtown offices to offsite venues and back.DMV employee shuttlesRecurring routes between offices, Metro stations and park-and-ride lots.
How we build a shuttle plan
- Agenda first. Session start times, keynote, breaks and evening events set the peaks.
- Hotels and headcounts. Room-block counts per hotel tell us how many vehicles each loop needs at peak.
- Loop timing. We propose loop frequency for peak and off-peak periods so you are not paying for empty vehicles all day.
- Signage and staging. Pickup points at each hotel are agreed with the hotel, and you decide on signage and staffing.
Frequently asked questions
How many shuttles does a conference need?
It depends on the peak, usually the first morning session. Send hotel room-block counts and the agenda and we will propose vehicle counts and loop timing.
Can you handle the airport arrivals too?
Yes. Airport arrivals from IAD, DCA and BWI can be added to the same program.